Enter a worth that defines a location definition, such as Rentable or Useable, to utilize when running the Gross Lease Occupancy Refresh (R15141).
Base Area Type
Select the base location type for a record. The system will apply the accumulation of GLOA and GLA modifications to the base area type.
GLOA Adj 1 through GLOA Adj 5 (gross leaseable occupied location modification 1-5)
Enter user-defined codes from UDC table 15/AR that define changes to the base location type for gross leaseable occupied area (GLOA).
GLA Adj 1 through GLA Adj 5 (gross leasable area change 1-5)
Enter user-defined codes from UDC table 15/AR that defines modifications to the base area type for gross leaseable location (GLA).
Program ID
The system shows one of the following worths:
P15142: Specifies that the system added the record to the F15142 table from the P15142 program.
CONVERSION: Specifies that the system included the record to the F15142 table throughout a conversion.
Updating Gross Lease Occupancy Information
This section provides a summary of the Gross Lease Occupancy Refresh program (R15141) and goes over how to:
- Run the Gross Lease Occupancy Refresh program.
- Set processing alternatives for Gross Lease Occupancy Refresh (R15141).
Understanding the Gross Lease Occupancy Refresh Program (R15141)
Run the Gross Lease Occupancy Refresh program (R15141) to compute gross lease occupied area (GLOA) and gross leasable area (GLA) for all units in a building or residential or commercial property for a specific period. You can provide the details from the R15141 report to brokers who are seeking residential or commercial properties to rent and to property owners who can provide the information to potential tenants.
When you run the R15141 program, the system:
- Uses the dates entered in the processing options to identify the amount of time, based upon the lease dates, for which the calculations use.
- Retrieves the GLOA worth from the Lease Master Detail table (F15017).
- Retrieves the GLA value from the Area Master table (F1514).
- Retrieves GLOA and GLA adjustment values from the Area Master table (F1514).
Processing alternatives enable you to specify how the system carries out the calculations, along with whether the computations must be carried out for all lease statuses and lease types. You can also run the program for specific structure (business unit) classification codes to determine tenancy for a group of structures (for instance, the occupancy on A-rated residential or commercial properties).
You can run and store multiple variations of the R15141 program. For circumstances, you can run the program using location values from the first of the month and after that run the program once again utilizing location worths from completion of the month. You can likewise run the R15141 program to acquire GLA and GLOA outcomes for a defined area meaning to guarantee a more precise denominator calculation for share aspect denominator and occupant exclusion guideline estimations.
When you run the R15141 program, the system updates the Gross Lease Occupied Areas table (F15141). GLOA and GLA change area types defined in Area Definitions table (F15142) will be used to adjust the worths for GLOA and GLA that are populated in the F15141 table.
Note. You should run the Gross Lease Occupancy Refresh program (R15141) for expenditure participation when using the Share Factor Denominator Revisions program (P150122) and the Tenant Exclusion Revisions program (P150120) since these programs retrieve worths from the Gross Lease Occupied Areas table (F15141).
Running the Gross Lease Occupancy Refresh Program
Select Tenant & Lease Information (G1511), Gross Lease Occupancy Refresh.
Setting Processing Options for Gross Lease Occupancy Refresh (R15141)
Processing alternatives allow you to specify the default processing for programs and reports.
Options
1. Start Date For Generation and 2. End Date For Generation
Specify the beginning date or the ending date that the system uses to determine gross leasable areas (GLA) and gross lease occupied areas (GLOA), based upon the lease date.
3. Gross Lease Area Calculation Method
Specify an estimation approach from UDC table 15/OM that figures out the occupied area for an unit. Values are:
1: Select area values as of the very first day of the month.
2: Select area worths since the last day of the month.
3: Select area values since the 15th day of the month.
4: Select an average area for the month. (Average = Total occupied location/ Days in the month.)
4. Refresh Action
Specify which actions happen when you run the Gross Lease Occupancy Refresh (R15141). Values are:
Blank: Delete and revitalize (default). The system will erase records from the Gross Lease Occupancy Areas table (F15141) based on the value in the Deletion Method processing option. The system will then re-calculate tenancy.
1: Delete just. The procedure will end after the system deletes records from F15141.
Note. If you go into 1 in the Deletion Method processing option, you need to still get in a computation approach and area definition to figure out the records the systems selects for removal.
5. Deletion Method
Specify how records are picked for removal from the Gross Lease Occupied Area table (F15141). Values are:
1: Delete records based upon information choice, date variety, calculation technique, and location definition worths in the processing options.
2: Delete all records in the F15141 table.
6. Area Definition
Specify the area meaning to utilize to calculate the occupied location for a system.
The base location type is used to determine unadjusted location values for GLOA and GLA. If you enter adjustment location types for GLOA and GLA, the system will apply those area amounts to the unadjusted location values for GLOA and GLA.
7. Include Committed as Occupied
Specify whether a system is occupied or uninhabited for the time period from the dedication date to the lease start date. Values are:
Blank: The system is vacant.
1: The system is occupied.
Lease Status
Specify which leases to choose for processing based on the lease status; utilize this processing option in conjunction with the Lease Status 1 through Lease Status 10 processing options. Values are:
Blank: Process all leases for all lease statuses.
1: Select.
2: Omit. The system processes leases for all other lease statuses.
2. Lease Status 1 through 11. Lease Status 10
Specify user-defined codes from UDC table 15/LS that identify a lease status for the system to utilize when choosing leades for processing; utilize this processing alternative in combination with the Select/Omit Flag processing choice.
12. Include Blank Lease Statuses in Select/Omit List
Specify whether to consist of leases with a blank lease status in the select/omit list. Values are:
1. Select/Omit Flag
Specify which leases to pick for processing based on the lease type; utilize this processing choice in conjunction with the Lease Type 1 through Lease Type 10 processing options. Values are:
Blank: Select all lease types.
S: Select.
O: Omit.
2. Lease Type 1 through 11. Lease Type 10
Specify the lease types to choose or leave out based upon the value defined in the Select/Omit Flag processing alternative.
12. Include Blank Lease Types in Select/Omit list
Specify whether to consist of leases with a blank lease enter the select/omit list. Values are:
Blank: Do not include.
1: Include.
1. Print Edit Report
Specify whether to and what type of report the system prints. Values are:
Blank: Do not print a report.
1: Print all records that are updated to the F15141 table.
2: Print records with alerting messages just.
Revising Gross Lease Occupancy Information
This section offers an overview of gross lease tenancy information and talks about how to revise gross lease tenancy details.
Understanding Gross Lease Occupancy Information
After you create occupancy information by running the Gross Lease Occupancy Refresh program (R15141), you can use the Gross Lease Occupancy Information program (P151410) to examine the tenancy information. The results of the R15141 program reflect the modifications to GLOA and GLA based on the area meaning.
On the Deal with GLOA form, you can pick records to evaluate by utilizing the Start Date, Area Definition ID, Area Calculation Method, or EP Unit Type fields and then summarize the displayed records by residential or commercial property, structure, or system. By allowing several alternatives, you can display GLOA (gross lease occupied location), GLA (gross leasable area), and occupancy portions. You can also pick the totals that appear. The system displays 12 months of tenancy details for the defined start date.
If you summarize records by system, you can modify the GLA or GLOA quantities as needed, and after that lock the worths to prevent them from being upgraded in the future. The system offers 2 lock fields so that you can lock GLA, GLOA, or both. When you revise any info, including lock flags, the system updates the Gross Lease Occupied Areas table (F15141).
Forms Used to Revise Gross Lease Occupancy Information
Form Name
FormID
Navigation
Usage
Deal with GLOA
W151410A
Tenant & Lease Information (G1511), Gross Lease Occupancy Information
Review gross occupancy details and select records to modify.
Note. You can select records to revise only when you summarize records by unit.
